Requirements:

• Extremely organized 
• Flexible 
• Good communication skills 
• Holds a CA Special Education Credential 
• Holds a CA Multiple Subject Credential – highly desirable 
• State of California residence
• Excellent writing and grammar skills 
• Proficiency in MS Excel, MS Word, and Outlook, including experience using them in a professional capacity

Job Responsibilities

Duties may include, but are not limited, to:

• Case Manager to SpEd students
• Provide direct services as needed to special needs students
• Obtain present levels/baselines
• Review and print monthly online school snapshot of progress for each student and send to CAVA office for student file
• Follow up with providers to confirm that IEP attendance, reports, and services are being completed
• Hold monthly scheduled phone conference with Special Education families on caseload and their general education teacher
• Turn in notes from e-mails and calls at the end of the month to office and e-mail them to SpEd Master Teacher
• Be available for SpEd Families on an as needed basis via phone and online
• Create rough draft of AP forms and send to Lead Teacher within timelines
• Mail Prior Notices to parents
• Schedule IEPs, set up online meetings, and follow up on attendees
• Ensure all documents are in prior to IEP meeting (psych report, DIS provider reports/goals, GE/Parent progress) and forwarded to MT for approval
• Mail all approved reports to parents one week before IEP
• Complete academic testing for initials and tri-annuals and writing of reports and IEPs
• Obtain signatures
• Hold transition meetings
• Monitor confidential tracking database for returned IEPs
• Follow up with parental or teacher concerns
• Work closely with SpEd Lead Teacher and/or Master Teacher to report any concerns
• Keep files in office compliant
• Update SpEd database with accommodations, dates, and other needed information
• Test students as necessary during state testing
• Attend all CAVA professional developments
• Attend all special education meetings
• Attend SELPA training as needed
• Update caseload spreadsheet and IEP Master Calendar once a month
• Follow up on concerns with teacher and/ or parent as noted on teacher monthly progress form
• Complete IEP Progress Reports for each student, including DIS progress
• At the end of the year, download all information onto an individual CD for each SpEd student on your caseload
• Maintain office hours as indicated by Special Education Coordinator
• Respond as soon as possible but no later than 24 hours to parent, student, teacher and admin inquiries via phone and/or e-mail during regular work week
• Attend all in person meetings as scheduled
• Other duties as required by Special Education Master Teacher or Coordinator